Managerial Role and Annualizing Staffing
For this assignment, please review Chapter 10 in the course textbook, Health Care Finance: Basic Tools for the Nonfinancial Managers, 5th edition. The example outlined on pages 104 and 105 will clarify these calculations.
Assignment:
Section 1 consists of calculating the staffing for Dr. Smith and Browns’ two offices: Spruce Street office and the Birch Street Office.
Section 2 consists of converting the net paid days to the annualized factor.
Section 3 asks you to discuss the regulatory requirements about staffing and correlate staffing to cost.
Instructions:
As the office manager for Dr. Smith and Brown’s two offices, you are responsible for the developing the yearly budget. To identify the cost related to staffing, you are tasked with annualizing the staff for both offices. In addition, you must convert the employee’s net paid days worked to a factor.
Complete Section 1 of the table provided by entering the results of your calculations for each category. It is important to understand that a business year is divided into quarters. Therefore, when calculating a business year, you must divide the year into 52 weeks, which creates 13 months of 28 days or 4 weeks. This translates into 4 quarters of 91 days, as there are 364 days in a business year.
Dr. Smith and Brown’s Practice Information:
Both offices are open 7 days a week, which requires staffing for each of the 7 days for 8 hours a day. Dr. Smith and Brown offer the following benefits to their full-time employees. The benefits are applied according to the employee’s length of service. All employees at the Spruce Street office have been employed for more than 3 years. All employees at the Birch Street office have been employed for at least 1 year but less than 3.
3 to 5 years of service 1 to 3 years of service
10 Holidays 10 Holidays
5 Sick days 3 Sick days
15 Vacation days 7 Vacation days
3 Personal days 1 Personal days
3 Educational days 3 Educational day
Section 1:
Compute Net Paid Days Worked for a Full-time Employee
| CATEGORY OF DAYS | Spruce Street Office: Number of Days | Birch Street Office: Number of days |
| Total days: Business year | 364 | 364 |
| Less 2 days off per week | 104 | 104 |
| Number of paid days per year | 260 | 260 |
| Less paid days not worked: | ||
| Holidays | 10 | 10 |
| Sick days | 5 | 3 |
| Vacation days | 15 | 7 |
| Personal days | 3 | 1 |
| Educational days | 3 | 3 |
| Total nonproductive days | 36 | 24 |
| Net productive days | 224 | 236 |
Spruce Street Office
The number of days in 52 weeks in a year=
One week=7 day
2 days off per week=in a year =2*52 weeks=104
Total days not worked=10+5+15+3+3=36
Net productive days= 260-36=224
Net paid days= 224
Birch Street Office
The number of days in 52 weeks in a year=
One week=7 day
2 days off per week=
In a year=2*52=104
Total days not worked=10+3+7+1+3=24
Net productive days= 260-24=236
Net paid days=236
Section 2:
Convert net paid days worked to a factor to annualize the staffing plan for Dr. Smith and Brown’s physician practice at both offices. Complete the following table by entering the annualizing equation to obtain the factor.
| OFFICE | EQUATION | FACTOR |
| Spruce Street | Annualizing Factor= The total number of business days per year/ net paid | |
| Birch Street | Annualizing Factor= The total number of business days per year/ net paid |
Annualizing entails converting a short-term calculation to yearly calculations
Section 3:
Discuss the regulatory requirements about staffing and correlate staffing to cost. Type your response directly into the box below. Use at least one scholarly or credible source as well as the course textbook to support your response. All summarized or quoted content must be presented in APA format with citations and a corresponding reference list.
| The health care provider’s staffing policies are outlined in the Health and Social Care Act of 2008. The Act assists the deploying bodies in recruiting qualified and competent health care providers and ensures they are protected as they perform their duties (“The Health and Social Care Act, “n.d.). Firstly, the law mandates that personnel deployed should be qualified, competent, skilled, and experienced in their areas of specialization to meet all the regulations (“The Health and Social Care Act, “n.d.). This policy minimizes hiring incompetent health providers who may cause errors and fail to perform their designated duties effectively. Besides, the law mandates that all health care providers must be supported, trained, and accorded professional development (“The Health and Social Care Act, “n.d.). Training and development of staff are necessary to work effectively to achieve the expected goals. Also, all personnel employed by service providers should be allowed to acquire further studies that will enable them to perform effectively in their work positions. To assist in reviewing their competencies, they should present evidence to professional regulators such as the Nursing council. Furthermore, staff who may lack some skills should receive appropriate guidance, supervision, and support until they are completely versed in their roles (Croner-i Limited, 2022). This is necessary to ensure that the staffs have all the required skills to cater to the patients’ needs. On performance, staff should receive performance appraisals to assess their performance of duties (Croner-i Limited, 2022). Performance appraisal helps identify staff developmental needs and challenges encountered when performing various tasks. The law also mandates that all health care and social care professionals be regularly supervised as outlined by the professional regulators (Croner-i Limited, 2022). Supervision helps identify challenges that hinder the effective performance of duties. Correlate Staffing to Cost Effective staffing is important in the health care sector. Employing competent and qualified health care providers helps deliver quality services and the satisfaction of patients’ needs. This calls for the allocation of adequate resources in the training and development of healthcare professionals. Despite the high cost and resources utilized during the staffing of healthcare providers, the benefits derived thereafter outweigh the cost of staffing. Organizations should ensure all staff are properly trained so that the patients’ needs are well catered for, even though it may cost them much money to complete the exercise. Failure to, an organization may inquire a lot more resources to hire and train new staff and delay the delivery of work at the hospital. |
References
Croner-i Limited. (2022). Regulation 18: Staffing: In-depth | Croner-i. App.croneri.co.uk. Retrieved 22 May 2022, from https://app.croneri.co.uk/topics/regulation-18-staffing/indepth.
“The Health and Social Care Act. ” The Health and Social Care Act 2008 (Regulated Activities) Regulations 2014. Legislation.gov.uk. Retrieved 22 May 2022, from https://www.legislation.gov.uk/ukdsi/2014/9780111117613/regulation/18.